Senior Education Administrator

Competitive salary
United Kingdom

Job Reference: ART-GlA4qadbIs6

ART Providers Ltd is looking for an experienced Senior Education Administrator to join us: Embrace Flexibility, Security and Lucrative Opportunities to Grow.


Job Title: Senior Education Administrator

Company: ART Providers Ltd

Employment Status: Part-time / Full-time

Salary: £13.00 per hour (£25,300 F/T equivalent)

Location: Remote / on-site



About Us:

ART Providers Ltd (ART) is a UK established Training Provider, offering a range of programs including apprenticeships, diplomas, and short courses. ART operates nationally, collaborating with diverse organisations and establishments such as UK government departments, charities, and businesses of various sizes. ART’s deliveries cover various business sectors such as Health and Social Care, Dentistry, Carpentry, Business & Data Analysis, Funeral Services, Marketing and more. 

At ART, we are committed to empowering our staff with the skills and knowledge they need to succeed in their careers including the offer of apprenticeship and bespoke training.


Job Description:

We are seeking motivated and experienced individuals to join our Education Programme Office team as Senior Education Administrators.


Key Responsibilities:

  • Assist customers with inquiries, concerns, and feedback through various channels including phone, email, and in-person interactions.
  • Oversee the administrative aspects of training programmes such as apprenticeships, diplomas and short courses by maintaining records, managing enrolments, and liaising with clients (learners/ employers).
  • Carry out learner/ employer’s eligibility checks for each of the programmes by conducting quality and compliance checks on enrolment and completion paperwork
  • Administer learners’ skills scan to assess their current skill levels and identify areas for development.
  • Process learners’ personal learning record (PLR) as part of eligibility and enrollment activities. 
  • Arrange and administer initial assessments in English, Maths, and ICT for learners to evaluate their proficiency and support their learning needs.
  • Proficiently use the UK Government Digital Apprenticeship Service (DAS) to register eligible learners for approved programmes. 
  • Create and maintain registered learner/ employers’ records in a central data management system such as PICs by ensuring accurate and up-to-date recording of  learner data which includes personal details, learning aims, and achievements
  • Update and validate the central management data system records in readiness for monthly individual learner record (ILR) submission
  • Use ILR reports to manage training programme funding information and ensure compliance with regulatory requirements.
  • Register candidates with Awarding Bodies and e-portfolios, ensuring timely submissions
  • Coordinate with various departments to facilitate smooth onboarding and orientation processes
  • Assist in the coordination of learners’ training sessions, workshops, and assessments by collaborating with internal stakeholders and external training providers as needed.
  • Provide ongoing support for clients (learners/ employers)
  • Gather learner feedback to assess satisfaction and progression outcomes
  • Conduct business development activities through upselling new or add-on services to existing clients

Essential Skills:


  • Strong verbal and written English communication skills.
  • Excellent interpersonal skills with a customer-focused mindset.
  • Ability to multitask and prioritise tasks in a fast-paced environment.
  • Basic computer proficiency.
  • Eagerness to learn and grow in a dynamic industry.
  • A grade 6 or above in maths and English Language GCSE (or equivalent) or can demonstrate a few years of experience in similar roles in the education sector.
  • To have a right to work in the UK and be living in the UK for the duration of your employment
  • For those working remotely, have access to a laptop or desktop computer with stable internet connection


Advantageous Skills (any one of the skills listed below will qualify):

  • Proven experience in programme administration, preferably in an apprenticeship or similar education-related programmes. 
  • Familiarity with the administration of apprenticeship standards structure, UK apprenticeship funding rules, and compliance 
  • Understanding or experience using applications or systems such as PLR, DAS, PICS and ILR systems.
  • Ability to administer BKSB assessments and interpret results to support apprentices in their learning journey.


All successful applicants will undertake employment reference checks, and a Disclosure & Barring Service check or PVG check. Please note, this role is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.




  • Paid Holidays
  • Pension
  • Flexible working hours
  • Clear career progression
  • Gain valuable hands-on experience in a professional setting.
  • Work alongside experienced professionals and receive mentorship and support.

How to Apply:


If you’re an experienced professional passionate about education service and seeking new avenues for growth, we want to hear from you! Submit your CV to express your interest in the Senior Education Administrator position.




Application Deadline: 30th Aug 2024

Join us at ART Providers Ltd to elevate your career in education service!